HEaTED - Guidelines for Submitting Online Resources

Below is a suggested structure for submitting resources, however we would welcome instructions and information in other formats for consideration of inclusion, including Powerpoint presentations, lecture notes, reference tables and any other documentation.

The underlying advice for contributors on how to set about writing submissions to the project is as follows:

• Choose a topic that you use, or are involved with, in your day to day work, or at least one with which you are very familiar
• Imagine that you are writing instructions or information for a colleague, a trainee or someone who will replace you whenever you move to a different job. If instructional, the reader should be able to follow your directions and either carry out the procedure, or know how to reference further information and or training.
• Wherever possible use digital photographs or diagrams to illustrate your technique, instructions or information.
• If possible, get a colleague or yourself, to try out the steps described in your document to check whether the submission actually works in practice
• Always consider health and safety issues in your plan

Suggested structure for submitting resources

You can navigate directly to the section by clicking on the appropriate link. 

1. General advice
   
2. Title of topic
   
3. Introduction and background
   
4. Aims and objectives
   
5. Topic report or description
   
6. Summary/Conclusion
   
7. Health and safety regulations and or advice

May also include

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The guidelines below contain a list of options which can be used as a framework for contributions to the HEaTED VLE project. The relevant text can be copied and pasted directly into a word document, thus providing a simple structure for the submission. (N.B. The most important headings are marked with an asterisk, and you should try to include these if appropriate to the document submitted, those without asterisks may not be applicable in all submissions).

Title of topic *

This should be descriptive, giving a clear indication of the subject, for example

Introduction and background *
May include

1. A summary of the key points covered.
2. An overview
3. The context. This may include background information such as:-
   • recent changes in methodology and human, material and space resources, student numbers, regulations
   • the environment, buildings, department, lab layout

Aims and objectives *

Aims

The aims of documents (or courses) are broad statements of its purpose or intent. They comprise overall purpose and ideas, specifying direction and content.

Objectives

Objectives are specific statements about what the reader is expected to be able to do, or to have learned. They should be expressed as distinct terms to specify and define the broad aims. For example, they may refer to stages a trainee must progress through.

Objectives should include one or more of the following:

See: Guidance for writing Aims and Objectives

Topic report or description *

This would include an account of the main detail of the submission, if applicable including materials, methods and procedures. It should focus on what the operator (e.g. technician, researcher) actually does or needs to know. So, the reader should be able to follow the description of a practical process or piece of information.

N.B. Illustrations and/ or photographs should be included wherever appropriate.

Summary / Conclusion *

This describes the main points that arise from the information submitted to the HEaTED web pages

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Where necessary the report should include

Personnel involved

1. If applicable what are the limits of the responsibility?
2. If applicable what experience or qualification should the individual have in order to carry out the activity?

Lines of communication

The people involved in the procedure or process, and how they interrelate.
This may include a diagram of the organisational staff structure showing who does what, and who reports to whom

The planning cycle

Continues from above and may include how information is passed between the individuals or within a staff hierarchy

Policies and procedures

This would include legal and local regulations that may govern how the activity or function may operate or impact on the information. For example, H&S, finance, data protection, contract, tendering and purchasing regulations.

Health and safety regulations and or advice *

Key issues governing the operation and would include relevant referral to departmental and institutional policies.

Record keeping

If applicable how the activities are recorded for reference

Review Mechanisms and reporting procedures

If applicable this records how the procedure was, or is, reviewed with respect to objectives or expectations. It could include how this is review is conducted, reported; also how it relates to planning.

Costing issues

If applicable the full resource costs, direct and indirect.
Cost and benefits

References and Further reading

For example links to useful web pages

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Guidance for writing Aims and Objectives

Aims

The aims of documents (or courses) are broad statements of its purpose or intent. They comprise overall purpose and ideas, specifying direction and content.

Objectives

Objectives are specific statements about what the reader (or learner) is expected to be able to do, understand or to have learned. They should be expressed as distinct terms to specify and define the broad aims. For example, they may refer to stages a trainee must progress through in order to achieve the aims of the course.

Objectives should include one or more of the following:

Examples of Action Verbs

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This is a specific example of aims and objectives

All enquiries are very welcome.

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